Hiring Managers: How to Improve Your Applicants’ Experience

Published by Ryan Nead on August 22, 2022

The hiring process can be long and drawn out, and oftentimes it feels like the only communication candidates receive is when they don’t get the job.

As a hiring manager, it’s important to keep candidates updated throughout the process, even if it’s just to let them know that their application is being reviewed or that a decision has been made.

By doing so, you not only show that you value their time and interest in the company, but you also build a relationship with potential future employees.

improve employee experience

Through my one on one experience with hiring managers here are a few pointers I’ve come up with to improve your applicants experience as a hiring manager.

Table of Contents

Communicate regularly and efficiently with candidates

Let them know their application has been received

The first step is to make sure candidates know that their application has been received. An acknowledgement email or message goes a long way in making candidates feel valued. At the very least, let them know that their application is being reviewed and you will be in touch soon.

Once you’ve received a candidate’s application, keep them updated on the status of their application and when they can expect to hear back from you. If there are delays in the process, let them know so they’re not left wondering what’s going on. No one likes to be kept in the keep them updated throughout the process.

Communicate throughout the process

The interview process is often one of the most stressful parts of applying for a job. Candidates can wait days or even weeks to hear back from a hiring manager, only to find out that the position has already been filled. To avoid this, try to set up interviews as soon as possible after receiving a candidate’s application. This shows that you’re serious about the position and values their time.

In addition, keep candidates informed of what to expect during the interview process. If there are multiple rounds of interviews, let them know in advance so they can be prepared. This way, they won’t be caught off guard and will be able to ask questions that will help them decide if the job is right for them.

Timely communication can also be a great means of procuring employee referrals for a position.

Provide feedback, even if it’s negative

The interview doesn’t end when the candidate leaves your office. Follow up with them afterwards to get their feedback on the interview process. This not only shows that you value their opinion, but it also gives you insight into how you can improve the process for future candidates.

In addition, let candidates know when they can expect to hear back from you. If there are delays in the process, let them know so they’re not left wondering what’s going on. No one likes to be kept in the dark, so keep candidates updated throughout the process. Here are a few additional helpful tips in providing helpful feedback to applicants:

Make sure the feedback is specific.
Avoid using general statements.
Use “I” statements to avoid coming across as confrontational.
Be honest about both the good and the bad.
End the process on a positive note

Even if a candidate is not offered the job, it’s important to end the process on a positive note. Thank them for their time and interest in the company, and let them know that they will be considered for future positions. This shows that you value their skills and experience, and who knows? They may end up working for you down the road.

Be organized and efficient in your recruiting process

The first step to efficient and successful recruiting is to be organized. Creating a system for tracking applications, scheduling interviews, and giving feedback will save you time in the long run. In addition, being efficient in your process shows candidates that you value their time. No one likes to feel like they’re just a number, so by being organized, you can avoid this feeling. There are a few different ways to organize your recruiting process. One way is to create a spreadsheet with all of the relevant information for each candidate. This includes their contact information, resume, cover letter, and interview notes. This way, you have everything in one place and can easily compare candidates.

Another way to organize your process is to use recruiting software. This can help you track applicants and schedule interviews. In addition, many recruiting software programs offer the ability to give feedback to candidates. This way, you can keep all of your information in one place and easily access it when you need it. No matter how you choose to organize your process, make sure it works for you and your team. By following these tips, you can improve your recruiting process and set yourself up for success.

Use technology to improve the efficiency of your recruiting process

Using technology to improve the efficiency of your recruiting process can be a great asset in the recruiting process. By using technology, you can save time and improve the efficiency of your process. There are a few different ways to use technology in recruiting:

Use an applicant tracking system (ATS). This type of system helps you track applicants and schedule interviews. In addition, many ATS systems offer the ability to give feedback to candidates. This way, you can keep all of your information in one place and easily access it when you need it.
Use a video interviewing platform. This type of platform allows you to conduct interviews remotely, which can save time and money. In addition, it can be a great way to get to know candidates before you meet them in person. No matter how you choose to use technology in your process, make sure it works for you and your team. This type of platform can be a great way to save time and money, and it can also help you get to know candidates before you meet them in person.

We perform a great deal of staffing and recruiting for technology companies. Using the right software is table stakes for clients that live in the tech world. So, get on board!

Make sure your hiring managers are trained and well-prepared to interview candidates

The last step to improving your recruiting process is to make sure your hiring managers are trained and well-prepared to interview candidates. By doing this, you can ensure that they are asking the right questions and getting to know the candidates. In addition, this will help you avoid any legal issues that may arise from improper interviewing. Make sure your managers know what they can and cannot ask, and make sure they are prepared to interview candidates. This will help you avoid any legal issues and ensure that your managers are asking the right questions.

By following these five tips, you can improve your recruiting process and set yourself up for success. By being organized, efficient, and using technology, you can save time and money. In addition, by making sure your hiring managers are trained and well-prepared, you can avoid any legal issues. By following these tips, you can improve your recruiting process and ensure that you are hiring the best candidates for your company.

In addition, be upfront about the salary and benefits package. This way, there are no surprises down the road and the candidate can make an informed decision about whether or not the job is right for them.

Remember the Key is not to Become Lackadaisical

Many hiring managers might be used to a more traditional way of conducting interviews, but by following the tips above they can hone their skills to stay sharp and up-to-date. Additionally, it’s important that you as the Hiring Manager are organized and have all the information you need at your disposal. This means having a system in place for tracking applicants.

The last thing you want is to hire someone who isn’t a good fit for the job. Not only will this lead to a quick turnover, but it will also reflect poorly on you as a hiring manager. Before making a job offer, make sure that the candidate is a good fit for the position and the company.

Keep these tips in mind the next time you’re hiring for a position. By following these guidelines, you can improve your applicant’s experience and increase your chances of making a great hire.

Thank you for reading! I hope this article was helpful. Let us know how we can help with your recruiting and staffing needs!

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Ryan Nead

Ryan has served in the Staffing and Recruiting industry for over 10 years. As an independent recruiter and business owner Ryan partners with decision-makers to attract, hire, and attain top-tier professionals to succeed and grow their companies. Ryan consistently implements new tools to help the needs of both clients and candidates until they are satisfied. With years of direct experience and knowledge from scaling and disrupting other major global industries. If you don't see Ryan with his family he is hard at work finding the right fit for your organization's open roles.